I am registered with the Information Commissioners Office (ICO). Please find below an outline of what data I am going to collect from you and what I intend to do with it.
What data do I need to keep and why do I need to keep it?
Basic information that helps me get to know you: Name and age
A way of contacting you regarding your sessions: Address, email, phone number
I will mainly use your phone number to contact you either via text or call however if I cannot reach you I will email.
Safety First: Next of Kin/ GP details
If I was worried that you were at risk then I may need to contact your next of kin or doctor and would always tell you first where possible.
At your consultation I ask for medication details so that if in the unlikely event you ever became ill during the session and I need to call an ambulance I could provide the emergency services with accurate information that would help with their treatment planning as well as provide them with next of kin details.
Session notes: I keep very brief session notes that are anonymous and keep securely.
Will I share your data, who will I share it with and for what purpose?
I will not sell your data, use it for marketing purposes or any unethical purposes.
I may have to share information about you if my notes are subpoenaed by court. I may also have to share information if you or anyone you tell me about is at harm or risk of harm whereby I may have to pass this information on to the appropriate authorities.
Both my phone and computer are password protected and all client notes are kept in Bacpac (client management software for counsellors and psychological therapists; a hosting platform vetted by both the NHS and Ministry of Defence for hosting confidential medical information) so you have complete peace of mind that your notes are stored safely and securely.
Lastly, the BACP require counsellors to undertake regular monthly supervision as part of good practice. I will discuss our work at my monthly supervision however your identity will remain anonymous.
How will I store your data?
I operate a paperless practice, all data is stored digitally and is password protected.
How long will I store your data?
I will keep the privacy statement with your signature, notes, client record sheet and emails (if I consider clinically necessary), for up to 1 year from when our work ends.
Personal data, phone number and email address will be destroyed within 2 months after our last meeting.